How Cloud-Based Bookkeeping Is Changing Business Management

Apr 16, 2024

In the UK, around 80% of businesses are already using the cloud, transforming their organisations from paper-based offices to digital-savvy hubs. But how could the cloud upgrade your bookkeeping?

There’s no doubt that cloud-based bookkeeping and payroll have shaken up the industry. Bringing new opportunities for tracking cash flow, money management, and financial collaboration, it’s made bookkeeping services more accessible than ever. But is it time for your business to make the switch?

At Angel Bookkeeping & Payroll Services, we have first-hand experience with cloud bookkeeping. With that in mind, we’ve put together an introductory guide to cloud-based bookkeeping and payroll software. Learn more about the many benefits you can expect from making the digital switch with our insights.

What is Cloud-Based Bookkeeping?

Cloud-based software taps into high-tech, remote servers to store data. Before the cloud, any digital information your business kept was stored in hard drives and external devices that were physically on-site. To view the data, you needed access to the storage device.

Now, though, the third-party, remote server means that you can access your information and software from any device, at any time, and in any location. Need to check your cash flow at home? No problem; simply log into your system and you’ll be able to access everything you need from the comfort of your home.

It’s good to note that cloud-based bookkeeping and payroll software is highly secure. With safety mechanisms – like data encryption and multi-step authentication – your sensitive financial information is kept safe from unauthorised access. Only you, our Sussex bookkeepers, and other authorised individuals can view your finances. 

Cloud-based bookkeeping is entirely software-based, meaning your business won’t need to invest in physical hardware. With straightforward subscriptions, server-based software, and our expertise, you can get up and running straight away.

How Has the Cloud Improved Our Bookkeeping Services?

Before cloud-based bookkeeping software hit the market, financial information was transferred manually between businesses and their bookkeepers. Initially, this was done through paper files delivered by hand. Then, with the digital revolution came the ease of email.

Cloud-based bookkeeping is the next step in making communication between businesses and bookkeepers seamless.

With the use of cloud bookkeeping systems, our team can access entire business financial histories with the click of a button. From real-time cash flow to tax compliance, everything can be viewed on our own systems, in our Worthing offices, without the need for lengthy back-and-forth with clients. It’s made helping businesses with their bookkeeping easier than ever.

Cloud-based software also automates some of the tasks that we carry out. Even with digital programmes, we previously had to do most of the bookkeeping data entry manually, transferring information across systems. Now, though, simple tasks can be done quickly and efficiently, speeding up our services for better money management. 

As bookkeepers, we know that cloud-based bookkeeping systems can improve financial performance, data visibility, and tax compliance for businesses of every size and industry. But, don’t just take our word for it – let’s take a closer look at how your business could benefit. 

Benefits of Cloud-Based Bookkeeping and Payroll  Services

We offer a comprehensive range of cloud-based bookkeeping services, using Sage, QuickBooks, and Brightpay to cover all of your payroll and bookkeeping needs. If you’re thinking of making the switch to cloud-based bookkeeping or payroll here’s how our software could help your business.

Reduce Time-Consuming Tasks

Before cloud-based bookkeeping, our team would need more input from your side.

We might have asked for paper files, bank statements, and timesheets which your business would have to send across. This meant a lot of communication and a fair bit of labour on your side to get the systems up and running.

With cloud-based bookkeeping services, you won’t need to worry about sending us endless financial files. Our systems will be linked with your vital accounting software, like your business bank accounts. This allows us to automatically keep your finances and accounts in order without your involvement. Our work is made simpler and you have more time to focus on the business you love.

It also helps reduce stress. Bookkeeping can be confusing when you don’t have the years of experience we do, and being asked for financial information is a task you don’t want to add to your to-do list. With new cloud systems, though, you won’t have to worry. We can often find everything we need digitally, taking the tasks from your shoulders.

On-Demand Bookkeeping and Payroll Services

Cloud bookkeeping software is far more up-to-date than old-school methods. With real-time data and vital metrics at our fingertips, we can view your financial information as soon as we need it.

Say, for example, that you have a query about a payroll expense. Rather than sifting through papers or searching your emails, we can quickly log into BrightPay, view your staff schedules and payment systems, and rectify the concern within minutes. This on-demand bookkeeping makes money management easier for everyone – including your business and our team.

Improved Data Security

Switching your financial data to the cloud is a smart move in terms of security.

Your financial information is kept safe under strict data protection regulations and multi-authentication requirements. You can also rest assured that it’s safe from any office emergencies. You don’t have to worry about the damage or destruction of physical paper files, and data loss is prevented thanks to version histories and secure storage. 

As bookkeepers, we also love that years of financial documents are organised in one storage space (without taking up any physical room!). Whether we need a tax return from 4 years ago or a transaction from 30 minutes ago, we can find what we need, when we need it. All of this adds up to better bookkeeping services for your business.

Find Out More at Angel Bookkeeping & Payroll Services

If you’re keen to simplify your bookkeeping, get in touch with our friendly team at Angel Bookkeeping & Payroll Services. We use Quickbooks, Sage, and BrightPay to make money management easier, for stress-free bookkeeping that keeps your business happily ticking over.

Get In Touch

I can help with bookkeeping for start-up businesses If you’re in Worthing and surrounding areas and need help with your startup business, contact Angel Bookkeeping today on 07867 129210